Development of documents for Self-Protection Plans

The Self-Protection Plans can be developed using a structure organised into nine sections, as shown:

• Providing all the information, in an organised manner, related to the facility, the proprietors, the activities carried out and the installations within, including operating installations and fire protection systems.
• Identifying the risks which may be inherent or related to the activities carried out.
• Analysing the consequences and establishes the preventive actions as well as action protocols in the case of detected risks.
• Designing a Maintenance Plan for the installations and for fire protection.
• Establishing an action Plan for emergency situations.
• Providing, where applicable, information to Civil Protection authorities, where the activities carried out in the facilities may represent a hazard to the local population and the environment, as established in the Emergency Plans.
• Establishing criteria for the implementation of the Self-Protection Plan.
• Establishing criteria for the maintenance and updating of the Self-Protection Plan.

Risks: A number of risk situations are considered in the development of the Self-Protection Plan (evaluating and proposing actions related to the same), both for inherent and related risks as well as situations established by the Civil Protection authorities:

Formalisation of the document

The documents of the Self-Protection Plan are formalized in the following manner:

1. Collecting data: The first step consists in collecting data by means of a dialogue box including different files:

1. General information
2. Activity information
3. External equipment
4. Evacuation equipment

in order to define the facility, its characteristics, installations, etc.

A) Firstly, the General information file identifies the building subject to the Self-Protection Plan, its location and number of buildings.

• Once the number of buildings has been determined, each is examined, establishing its specific characteristics, use and number of floors.
• Floor by floor, the building is defined according to the activities taking place and areas as well as the material stored in order to calculate the intrinsic risk of fire.

• The materials and flammable products stored in each floor will be pre-selected as shown in the database corresponding to the flammable materials file of the application.
• By selecting any of the materials stored on the floor the application will indicate the Mass and the hazard coefficient Ci. Thus, all the flammable materials stored on a floor will be determined.
• Once the material has been defined, its Mass in K and the CI hazard coefficient, a Ra coefficient will be established and prepared to calculate the fire load density.
  Proceeding in this manner, the application will calculate the intrinsic risk of fire:
  • By floor
  • By building
  • By series of building

B) The application will continue with the determination of the Activity information, responsible personnel, activities carried out and the description of the facility subject to the Safety Plan:

C) Similarly, the system will collect the data in the External equipment file, indicating the data related to the fire services, distance, response time, etc.

D) To finish, the Evacuation equipment file will indicate additional information and emergency telephone numbers.

2. Validation data: Once the process indicated above has been completed, upon exiting this section, a screen will indicate possible errors, omissions or missing data in order to ensure all necessary information is provided for the creation of the Self-Protection Plan.

3. Obtaining the report: Once the data has been entered, we navigate through the 820 items on the application menu, including those items to be incorporated into the Self-Protection Plan and ignoring the rest.

The application is designed to develop Self-Protection Plans, for buildings used for storage and industrial uses as well as hospitals, schools, commercial spaces, public housing, residential buildings, etc.

As with the rest of the applications, when accessing any item in the menu navigator, screens will open showing the default text and, where applicable, calculated according to the data previously entered. However, the default content shown can be modified at will.

Other items of the menu provide access to plan specific activities using Gantt charts, or presenting operational diagrams, organisational structures or the company or teams, action plans, etc as shown in the images.

Sub-reports: One important aspect is the possibility of creating sub-.reports based on the initial data introduced, in order to obtain.

In this way a wide range of sub-reports can be obtained, which only include the specific information required, in addition to the generation of the respective indexes and formats DOC, PDF, HTML.